Enterprise Systems Inc

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Purchase Orders

The Purchase Order System coordinates all aspects of inventory purchases. At the time of entry, the inventory balances are updated and the purchase order is stored for subsequent postings to Accounts Payable, Inventory and General Ledger. Receipt of goods are verified against the Purchase Order and the receipt of vendor invoices are verified to receipt of goods to insure that the proper quantities are received with the correct costs.

System Features

  • Payment terms are stored and added to the purchase order automatically at entry time.
  • Up to 99 General Ledger categories can be used for the distribution of purchases on a line item basis.
  • Items are accessed from inventory for automatic retrieval of description, vendor item number, purchase unit of measure and price.
  • Non-stock items may be entered for one-time purchases.
  • Total Purchase Order Discount available. (In addition to standard terms discounts).
  • Purchase Analysis information can be brought to the screen very quickly, detailing all the items purchased from a vendor, or each time a specific item was purchased from a vendor. 

 Key Reports

PURCHASING /RECEIVING REPORT – Allows multiple sort options that can be used to sequence the report by vendor, status, item number or date received. Ranges can be entered for all mentioned sort options to allow the user to pick specific information.

BACKORDER FILL REPORT – Prints information by range of item number or location sorted by range or location. Provides information necessary to fill back orders.

PURCHASE HISTORY REPORT – All detailed purchase history is retained for reporting by this option. Summary or detail options are available. Information can be sorted or selected by multiple combinations with totals available for each.

STOCKING PURCHASE ORDER REPORT – Prints information by vendor number what inventory may need to be ordered.  This information can be imported into Excel, and/or used to automatically create and/or update purchase orders.  

GENERATE STOCKING PURCHASE ORDERS – This routine allow the operator to create an MS Excel worksheet that can assist you in determining what items need to be ordered, and the upload the information into an existing purchase order.